What to check before an AI notetaker joins the room
Buyers searching “AI meeting notetaker privacy” or “does an AI notetaker train on my data” need a checklist, not a slogan. This page is for Greg (getgreg.io) and for the questions you should ask any vendor. It is not legal advice. Recording and consent rules vary by place and by who is on the call.
Do AI meeting assistants sell your data?
Greg does not sell your personal data or your meeting content, and does not use your meeting content to train Greg's own models. Other vendors set their own terms, so check each one for the same four things: do they sell it, train on it, share it, and how long do they keep it. Here is Greg's answer to each, taken from the Greg privacy policy.
| Question | Greg's answer | Where it is stated |
|---|---|---|
| Sell | No. Greg does not sell your personal data or your meeting content. | Privacy policy, section 3 and section 6 |
| Train | No. Greg does not use your meeting content to train Greg's own models. Whether a subprocessor trains on data sent to its API depends on that provider's terms. | Privacy policy, section 3 |
| Share | Only with the listed subprocessors, with integrations you connect, within your own workspace, and where the law requires it. | Privacy policy, section 6 |
| Keep | Meetings stay in your workspace until someone deletes them, unless an admin sets a retention period in Settings. Deleting a meeting also asks Recall.ai and AssemblyAI to delete their copies. | Privacy policy, section 5 |
Consent basics (not legal advice)
An AI meeting assistant hears other people’s voices. That is why consent is a product question and a legal one. We will not tell you what the law requires in your jurisdiction. We will tell you what to look at.
- Visibility. Can everyone in the meeting see that a notetaker is present? Greg joins Zoom, Google Meet, and Microsoft Teams as a visible, named participant — a consent-friendly join, not a hidden recorder.
- Who is responsible. Greg’s product copy is explicit: you are responsible for obtaining consent from participants where required by applicable law. A visible bot does not replace that duty.
- Notice. A name in the roster is one signal. Some rooms still want a spoken heads-up or a calendar note. That is your process, not a feature we invent here.
- Bot-free capture. Device-audio tools can be less obvious to other people. If you are comparing those products, read bot-free vs meeting-bot. Greg is the meeting-bot shape.
A vendor checklist for AI meeting notetaker privacy
Ask every vendor — including Greg (getgreg.io) — and read the current policy, not a sales deck. Policies change.
- Does the vendor sell personal data or meeting content?
- Does the vendor use meeting content to train AI models? Is that a default, an opt-out, or a contractual no?
- Which subprocessors see audio, transcripts, or account data?
- Is the notetaker visible in the meeting, or can it run silently on a device?
- How do you delete meetings, and how do you delete the account?
- What is retained on the free plan versus paid plans?
For category context see the AI meeting assistant page. For capture quality see AI notetaker. We do not publish review counts or privacy “scores.”
What Greg (getgreg.io) publishes
Quoted from the Greg privacy policy:
“We do not sell your personal data or your meeting content, and we do not use your meeting content to train Greg's own models.”
The same policy says meeting content is used to provide the service: joining and recording the meetings you choose, transcribing them, generating summaries, delivering notifications, syncing notes to integrations you connect, and billing. Questions: [email protected].
The current subprocessor lists are on /privacy and /security. They name Recall.ai, AssemblyAI, OpenRouter, Anthropic, OpenAI, Google Gemini, Twilio, Stripe, Resend, Google APIs, and Microsoft. Each receives only the data needed for its function.
This is Greg (getgreg.io), not getgreg.ai. If a search result mixed the two, start at getgreg.io/privacy.
Competitor privacy pages (read theirs, don’t take our word)
We will not paraphrase another vendor’s training or retention terms here — those pages change, and a stale summary would be a fake claim. Open the current policy:
- Fireflies privacy policy
- Otter privacy policy
- Fathom privacy policy
- Granola privacy policy
- Read AI privacy policy
Feature comparisons (still not scores) are on /compare. Privacy is a policy document, not a marketing table.
Frequently asked questions
- Do AI meeting assistants sell my data?
- Some vendors' terms allow more than others, so read each policy. Greg (getgreg.io) does not: the privacy policy states “We do not sell your personal data or your meeting content.” Ask every vendor the same four questions: do you sell it, train on it, share it, and how long do you keep it.
- Does Greg train AI models on my meeting content?
- No. Greg (getgreg.io) does not use meeting content to train Greg's own models. The privacy policy states: “We do not sell your personal data or your meeting content, and we do not use your meeting content to train Greg's own models.” Whether an AI provider may use data sent to its API depends on that provider's terms. See https://getgreg.io/privacy and https://getgreg.io/security.
- Who does Greg share meeting data with?
- Only the subprocessors listed at https://getgreg.io/privacy, the integrations you choose to connect such as your CRM or Slack, people in your own workspace, and where the law requires it. Greg never sells your data.
- How long does Greg keep my meetings?
- Until someone deletes them, unless a workspace admin sets a retention period in Settings → Security. Deleting a meeting removes it, its audio, and its search index from Greg, and asks Recall.ai and AssemblyAI to delete their copies.
- Can I delete my account and my meetings?
- Yes. Delete your account from Settings → Account. If you are the only member, the workspace's meetings are removed from Greg too. If you share a workspace, your private meetings are removed and the rest stay. If you cannot sign in, email [email protected].
- Do participants know a notetaker is in the meeting?
- Yes for Greg. The bot appears as a visible, named participant on Zoom, Google Meet, or Microsoft Teams. You are responsible for obtaining consent from participants where required by applicable law. This page is not legal advice.
- Who processes Greg meeting data?
- The current lists are at https://getgreg.io/privacy and https://getgreg.io/security. They name Recall.ai, AssemblyAI, OpenRouter, Anthropic, OpenAI, Google Gemini, Twilio, Stripe, Resend, Google APIs, and Microsoft. Each receives only the data needed for its function.
- Is this legal advice?
- No. This page is a buyer checklist for AI meeting notetaker privacy. Recording and consent rules vary by jurisdiction and by the people on the call. Ask your counsel. Product questions: [email protected].
- Is this Greg at getgreg.io or getgreg.ai?
- getgreg.io. This page is Greg (getgreg.io), the AI executive assistant for your meetings. getgreg.ai is a different product on a different site.
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